Statues of Ege Geriatrics Society
The name and location of the Society
Article 1: The Name of the Society : EGEDER, which stands for EGE GERIATRICS SOCIETY in Turkish.
The Society can open a branch at home and abroad.
Objectives of the Society and The Fields and Ways of Study along with The Field of Activity
Article 2- The Society has been founded for the following purposes:
- - to raise public awareness on ‘healthy aging’
- - to inform its members and the public by closely following the recent advances in geriatrics
- - to give lectures to those in the related fields of specialization and the public on ‘old age and the problems of elderly population’ and to this end; to hold seminars, panels, symposiums, and conferences as well as doing research, creating and carrying out projects.
- - To provide the elderly population with the required medical care, social and psychological support and help.
The Fields and Ways of Study to be Undertaken by The Society
1-to conduct scientific research and create and carry out projects not only to draw public attention to the increasing health issues along with social, cultural, environmental, and financial problems of increasing elderly population (geriatrics)but also to determine these problems and to provide some possible solutions to them.
2-to hold seminars, conferences, and panels and training courses for the public on the health problems of the geriatric population and accordingly carry out some precautionary, educational, and therapeutic activities.
3- to carry out activities for early diagnosis and treatment and the geriatric population’s access to medical care.
4- to contribute to the in-service training of the geriatrics staff.
5- to provide any required information, documentation, and publications; to set up a documentation centre; to publish papers, magazines, and books based on the aims of the Society to publicize its activities; to publish bulletins to be given out to its members
6- To maintain a healthy work environment as well as technical equipment and fixtures to achieve the stated goals
7- to start fundraising campaigns and accept donations both from home and abroad on condition that the required permissions are obtained,
8- to set up and run commercial and industrial enterprises in order to obtain the required income on the way to achieve the stated goals
9- To open a clubhouse, to build social and cultural facilities and furnish them for the members to make most of these facilities and use their spare time productively
10- to organize events such as concerts, balls, exhibitions, trips, dinner parties and so forth in order to enhance human relations among the members of the Society and let the members benefit from these events
11- to buy the needed real estates for the Society or selling and leasing the assets of the Society and to grant limited real rights
12- to set up a foundation or a federation or to join a readily available foundation besides establishing facilities the societies are allowed to do on legal permission when it is required to achieve the goals of the Society.
13- to organize international events, to be a member of societies and organizations abroad, and cooperate with these organizations on project-based activities.
14- to accept donations from societies with similar aims, workers’ unions and employers’ associations, and professional associations and to provide financial support to those institutions on the way to achieve the goals of the Society.
15- to run projects in cooperation with state institutions and organizations in the related fields- if needed- without prejudice to the provisions of Law 5072 “Law on the Relations of Public Institutions with Associations and Foundations”
16- to create a budget to meet the members’ short-term loan needs as well as basic survival needs and services
17- to open branches and agencies in the appropriate locations when required
18- to form platforms with the aim of achieving a common goal in cooperation with non-governmental organizations and unions as well as other societies, foundations and alike in the related unprohibited fields by law
Field of Activity
The Society operates in the fields of health, psycho-social service, and education.
Conditions and Procedures for Membership
Article 3- Natural and legal persons who are legally competent to use civil rights and those who adopt the aims and principles of the Society and give their consent to work accordingly are eligible for membership. For foreign people to become a member, however, are required to obtain ‘right of abode’ in Turkey except for honorary membership.
Those who want to become a member apply to Board of Management with a petition and the Board evaluates the applications maximum in 30 days, make decisions about them and the petitioner is informed about the decision in writing. Once the applicant’s membership is approved, it is recorded in the related inventory.
Full members of the Society are the founders of the Society and those whose memberships are approved by the Board upon their written request.
Those who provide material and moral support to the Society can become honorary members of the Society by the decision of the board.
When branches of the Society are opened, the membership records in the centre of the Society are transferred to those branches. New membership applications are accepted in the branches. The decisions for the approval of the membership and expelling from the Society are made by the board of the related branch and are reported to the centre of the Society maximum in 30 days in written.
Resignation from Membership
Article 4- Each member has the right to cancel their membership on condition that they report the board of management in written. As soon as the resignation petition is received by the board of management, resignation procedure is completed. Terminating one’s membership does not necessarily means ending the uncleared debts from a member to the Society.
Expelling from the Society
Article 5- The following elements are reasons to be expelled from the membership.
1. acting in the way that does not fall into line with the statues of the Society
- constantly refraining from taking on the assigned tasks
- failing to pay membership fee in 6 months despite written notices
- not sticking to the decisions of the organs of the Society
- losing the right to be a member of the Society
In the event of any of the aforementioned conditions, a member can be expelled from the
Society by the decision of the board of management. The records of those who are expelled or
resigned from the Society are erased from the membership inventory and they cannot claim the
assets of the Society.
Organs of the Society
Article 6-The organs of the Society are as follows:
1- General Assembly,
2- The Board of Management,
3- Board of Directors,
The Overall Structure of the Formation of the General Assembly, The Venue, Schedule, and Other Procedures for Meetings
Article 7- Being the top authorised decision-making body, The General Assembly is formed by the delegates who have been elected by the votes of the registered members of the Society, the natural delegates of the branch along with the registered members of the branches.
1- The General Assembly holds meetings regularly as specified within this statue,
2- or extraordinarily either when the General Assembly or Board of Director deems it necessary or upon the written request of one fifth of the Society members within 30 days.
Ordinary General Meeting is held in December every 3 years and the venue and time of the meeting is specified by the General Assembly.
General Assembly is invited to the meeting by the Board of Management.
On condition that the Board of Management does not call the General Assembly for the meeting; justice of peace is assigned to call the General Assembly for a meeting upon the application of a member of the Society.
The Board of Management organizes the list of the members who have the right to attend the General Assembly according to the statutes of the Society. The members who are going to attend the General Assembly are invited at least fifteen days ago by informing its date, time and agenda on a local newspaper. In this invitation, the date and venue of the second meeting should also be included in case the first meeting cannot be held due to failing to constitute the quorum. However, the time between the two meetings cannot be less than a week and more than 60 days.
If the meeting is postponed for another reason except for constituting a quorum, it is announced to the members including reasons for the postponement as is the case for the first meeting invitation procedures. The second meeting must be maximum in 60 days starting from the postponement of the first meeting on. The members are re-invited to the second meeting in accordance with the principles specified in Article 1. The General Assembly cannot be postponed more than once.
Procedures for Meetings
The General Assembly assembles on condition that a quorum is maintained among those members who have the right to attend the meeting. However, The General Assembly assembles on condition that two thirds of the members are present at the meeting in the events of statues amendment and dissolution of the Society. Once the first meeting is postponed due to failing to maintain the quorum, the second meeting is held unconditionally. Yet, the total number of the participants present at the meeting cannot be fewer than two times of the total number of the Society Management and Auditing Board members.
The list of the members who have the right to attend the General Assembly must be readily available in the meeting hall. The formal identification documents of the members to join the meeting are checked either by the members of General Assembly or those assigned by the General Assembly. The members are accepted to the meeting hall only after they sign the designated space right across their names on the meeting list prepared by the General Assembly.
If the quorum for the meeting is maintained, it is officially reported and the chairman of the executive board or a member of the General Assembly assigned by the chairman of the executive board opens the meeting. An official report is made if a quorum for a meeting cannot be maintained.
Following the opening, a council committee is formed to chair the meeting; which includes a chairman, a required number of deputy chairmen, and a secretary.
In the elections for the Society organs, those members to vote must show their formal identification documents to the council committee and sign the designated space across their names on the attendance sheet.
The chairman of the council committee is responsible for the safety and successful chairing of the meeting.
Only the items in the agenda are discussed in the General Assembly. However, inclusion of the issues requested in writing by the one third of the members present at the meeting in the agenda is compulsory.
Each member has the right to vote only for once in the General Assembly, a member must vote in person on his or her own. The honorary members can attend the General Assembly meetings but not eligible for voting. In the event of the membership of a juridical person, the person who is assigned by the chairman of the executive board or a delegate omn behalf of the juridical person votes.
The issues discussed and the decisions made during the meeting are recorded on a written document and signed by the chairman of the council committee and secretaries. At the end of the meeting, the meeting minutes and other documents are submitted to the chairman of the executive board. The chairman of the executive board is responsible for saving these documents and submitting them to the newly founded board of management in seven days.
The Procedures for Voting and Decision Making of the General Assembly
Article 8- In the General Assembly, unless decided otherwise, voting for the members of the Board of Directors and Supervisory Committee is done via secret ballot system and other decisions are made via open ballot system.
The Secret Ballots are those votes counted publicly following the voting process, during which the papers sealed by the chairman of the meeting are placed in the ballot box by each member.
In open ballot system, the procedure is determined by the chairman.
The General Assembly decisions are made via absolute majority votes of the members present at the meeting. Insofar as, decisions about the amendment of the statues and dissolution of the Society can be made only when two third majority of the members present at the meeting agrees.
Decision Making Without Meetings
Those decisions made / to be made either by written resolutions and/or assembling of all members of the Society without following the procedures for inviting to the meetings in this statues are still valid. Making decisions in this way does not substitute the ordinary meetings.
The Remit of the General Assembly
Article 9- The following issues are discussed and settled by General Assembly:
1- The election procedures of the Society organs
2- The amendment of the Society statues,
3- Discussion of the reports of the Board of Directors and Supervisory Committee and the approval of them by the Board of Management
4- Discussion of the budget prepared by the Board of Directors and approval of it as it is or by changing it
5- The supervision of the other organs of the Society and discharge of them for justifiable reasons when necessary
6- Make decision about the appeals to rejection or approval of membership by Board of Directors.
7- The authorization of Board of Directors for the purchase of real estate and fixtures or sale of the readily available real estate and fixtures
8- The review of the regulations to be prepared about the activities of the Society by the Board of Directors and approve them as they are or by changing them
9- Decision making processes in relation to;
- wage and other allowances as well as travel expenses and compensations to be given to the president and members of the Management and Auditing Board who are not civil servants
- daily wage and travel expenses to be given to those are assigned for conducting the Society services
10-The decision making process of the Society in relation to joining and leaving a federation
11- Authorization of the Board of Management in relation to decision making processes of whether to open new branches of the Society and managing the related processes
12-The participation of the Society in international activities and becoming a member of the societies and organizations abroad as well as cancelling its membership
13- The establishment of foundation by the Society,
14- Dissolution of the Society,
15- The review of other decisions by the Board of Directors and finalizing them,
16- The fulfilment of other activities which are not in the remit of the organs of the Society and exercising authority as the top authorized decision making body.
17- The fulfilment of other tasks specified in the legislation
The Structure and Remit of The Board of Management
Article 10- The Board of Management consists of seven full members and seven substitute members assigned by General Assembly. In the first meeting after the election, the Board of Management decides on the president, vice presidents, secretary, accountant and members as part of sharing duties. The Board of Management can always be invited for a meeting on condition that all members are informed beforehand. In the presence of one more than half of the total number of members, the Board of Management can assemble. The decisions are made by means of absolute majority vote of those members present at the meeting. It is obligatory to call substitute members for duty according to the numbers of the votes each got in the General Assembly meeting in case of resignation of any full members of the Board of Management or vacancies resulted from some other reasons.
The Remit of The Board of Management
The following areas are in the remit of the Board of Management:
1- To represent the Society or to authorize one of its members or a third party to represent the Society
2- To fulfil income and expenditure account procedures and prepare a budget for the upcoming period and present it to the General Assembly,
3- To prepare the related regulations in relation to the activities of the Society and present them to the General Assembly,
4- To buy real estates for the Society or selling the estate and assets of the Society and to grant limited real rights, to construct buildings and facilities, to make leasing contracts, to undertake encumbrance operations and claim real rights on behalf of the Society
5- To have the procedures completed in relation to opening new branches by the authorization of the General Assembly
6- To have the branches of the Society supervised,
7- To open new branches where necessary,
8- To implement the decisions made in the General Assembly,
9- At the end of each year of operation, to prepare account table of the Society or balance sheet and income statement as well as the report explaining the activities of the Board of Management and to present them during the General Assembly Meeting,
10- To put the budget into practice,
11- To make decisions in relation to the approval or cancellation of the membership,
12- To make decisions about anything intra vires and to put them into practice to achieve the goals of the Society,
13- To exercise other duties and authorities based on the regulations.
The Structure and Remit of The Supervisory Committee
Article 11- The Supervisory Committee consists of three full members and three substitute members assigned by General Assembly.
It is obligatory to call substitute members for duty according to the numbers of the votes each got in the General Assembly meeting in case of resignation of any full members of the Supervisory Committee or vacancies resulted from some other reasons.
The Remit of The Supervisory Committee
The Supervisory Committee supervises whether the Society acts in accordance with the aims and other issues specified in the statues, keeps the records of financial activities in accordance with the legislation and statues of the Society at regular intervals without exceeding a year and presents them to the Board of Management and General Assembly. When necessary, The Supervisory Committee calls the Board of Management for a meeting.
Financial Resources of the Society
Article 12- Financial resources of the Society is as follows:
1- Membership fee: The members are required to pay 10 TL (Turkish Lira) as entrance fee and 15 TL monthly membership fee. Any increase or decrease in these fees is in the remits of the General Assembly.
2- Fees from the Branches: 30% of the membership fees received from the branches are transferred to the centre of the Society every three months in order to cover the overall expenses of the Society.
3- Voluntary donations and grants from natural and legal persons
4- Income from events (tea and breakfast/lunch/dinner parties, concerts, sports tournaments, conferences and so on so forth) organized by the society
5- Income from the assets of the Society
6- Income from donations and grants in accordance with the related legislations
7- Income from commercial activities of the Society
8- Other financial resources
The Basis and Procedures for Registers and The Registers to be Held
Article 13- The basis for holding registers are as follows:
The register is held in accordance with operation account method in the Society. However, if the annual gross income exceeds 500. 000 TL for 2007, the register is held on the basis of balance starting from the following financial year. If the gross annual income stays below the aforementioned amount for two succeeding financial years, operation account method can be adopted again in lieu of the basis of balance starting from the following financial year.
Without sticking to the aforementioned condition, the register can be held on the basis of balance with the decision of the Board of Management.
On condition that the Society starts a commercial enterprise, a separate register is held for it in pursuant tax procedure law.
The Basis for Register
Books and Records of the Society are held in pursuant procedures and principles specified in the statues of the Society.
Registers to Be Held
The following registers are held in the Society;
- a) The registers to be held and the principles to be followed in the case of operation account method are as follows:
1- Register for Official Decisions: Decisions of the Board of Management are recorded in this register in a chronological order including date and number and it is signed by the members who are present at the meeting
2- Member Register: The identification details of the members, the dates for becoming members and cancelling their memberships are recorded in this register. The entrance fee and total amount of yearly membership fee can be recorded in this register.
3- Document Register: Incoming and outgoing documents are recorded in a chronological order including date and number. The original copies of the incoming documents and duplicate copies of the outgoing documents are filed. The print-outs of the documents received or sent via email are saved.
4- Register for Furniture and Fixtures: The dates of acquisition as well as how they are planned to be used and where they belong to are recorded in this register. Removal of those expired furniture and fixtures from the register.
5- Operation Account Register: Income and expenditure on behalf of the Society are recorded openly on a regular basis in this register
6- Register for Certificates of Receipt: Serial numbers and item numbers of the certificates of receipt, full names of those who received or returned those certificates of receipts along with the dates and signatures are all recorded in this register
- b) Registers to be held and principles and rules to be followed on the basis of balance are as follows:
1- the registers specified in article (a) items 1, 2, 3, and 6 above are held on the basis of balance as well.
2- Wage Register, Ledger and Inventory Register: The procedures about these registers depends on Tax Procedure Law and the General Communique on Accounting System Application, which has been enforced in pursuant the authorization of Ministry of Finance by Tax Procedure Law.
Attestation of the Registers
The registers to be held in the Society must be attested by either provincial directorate of associations or a notary before starting to use them. These registers are used until all the pages are used up and the registers cannot be attested before the financial year ends. However, the registers held on the basis of balance as well as forms or inventory registers must be attested again one month before the financial year they are to be used.
The Preparation of Income Statement and Balance Sheet
If the registers are held according to operation account method, “Chart of Operating Account” is prepared at the end of each financial year (December 31st) (as specified in the Attachment 16 of the Statues of Societies). In the case of holding registers on the basis of balance, balance sheet and income statement is prepared at the end of each financial year (December 31st) in pursuant the General Communique on Accounting System Application, which has been enforced by Ministry of Finance.
The Procedures about The Income and Expenses of The Society
Article 14- Income-expense documents
The income of the Society is collected by means of ‘certificate of receipt’ (a sample of which can be seen in the Attachment 17 of the Statues of Societies). In the case of collection of the income of the Society by means of banks, bank receipts or statement of accounts given by the banks can be used in lieu of certificate of receipt.
As for the expenses of the Society; retail sale receipts, self-employed invoice and alike can be used. However, note of expenses is used for those payments within the scope of Article 94 of Income Tax Code whereas ‘expense voucher’ (a sample of which can be seen in the Attachment 13 of the Statues of Societies) is used for other payments lie beyond the scope of the stated law.
For free materials and services to be provided for institutions and organization, ‘aid-in-kind delivery notice’ (a sample of which can be seen in the Attachment 14 of the Statues of Societies) is used. For free materials and services to be provided for the Society, ‘aid-in-kind proof of receipt’ (a sample of which can be seen in the Attachment 15 of the Statues of Societies) is used.
Proof of Receipt
‘Proof of Receipt’ documents to be used for the income of the Society are printed (as specified in the Attachment 17 of Statues of Societies) in a printing house by the decision of the Board of Management.
The related articles of the Statues of Societies in relation to the process of the use of ‘proof of receipts’ (from printing them out in a printing house and receiving them to the attestation and use of them appropriately) are followed by the related staff.
Certificate of Authority
The individual or individuals to accept income on behalf of the Society are assigned by the decision of the Board of Management by specifying the exact duration of the authorisation. The certificate of authority is prepared by the Society as 3 copies with the clear identification information, photos, and signatures of the individual(s) to accept income (a copy of which can be seen in the Attachment 19 of the Statues of Societies) and it is approved by the chairman of the executive board. A copy of each certificate of authority is submitted to related branches of the Society. Any change on the certificate of authority is reported to the related branches of the Society by the chairman of the executive board in maximum 15 days. The individuals to accept income on behalf of the Society can do so only after a copy of certificate of authority is submitted to the related branches of the Society. The related articles of the Statues of the Societies is followed in relation to the use of the certificate of authority, renewal and/or return of it and alike.
The Proper Length of Time to Store Income-Expenditure Documents
‘Certificates of receipts’, vouchers, and other documents except for the registers used by the Society must be stored for 5 years in accordance with the date and issue number they are recorded without prejudice to the time limits specified within the scope of special laws.
Submission of the Society Statement
Article 15- After the “Society Statement” -which demonstrates the previous financial year’s activities along with income and expenses at year end (as presented in the Attachment 21 of Statues of Societies)- is approved by the Board of Management, it is submitted to the related local authority by the chairman of the Society within the first 4 months of each calendar year.
Obligation of Notification
Article 16- Notifications to be made to the local authority
Final Declaration of The General Assembly
Within 30 days following ordinary or extraordinary General Meeting, ‘final declaration of the general assembly’ along with attached files including full members and substitute members elected for the Management and Auditing Board and other organs (as presented in the Attachment 3 of the Statues of Societies) are submitted to the related local authority by the chairman of the executive board.
The following documents are attached to the final declaration of the general assembly;
1- A copy of the meeting minutes signed by the chairman of the council, vice chairmen, and secretary
2- In the case of amendment in the statues, a copy of both the old and new versions of the amended articles and a copy of the latest version of the statues every single page of which is signed by the members of the Board of Management.
Statement of The Estates of The Society
The estates the Society acquired is reported to the related local authority within 30 days after their registration (as specified in the attachment 26 of the Statues of Societies) by the office of the register of deeds by filling out the form of declaration of property.
Statement of Acceptance of Foreign Financial Support
In the case of acceptance of foreign financial support by the Society (as specified in the Attachment 4 of the Statues of Societies), the form of acceptance of foreign support is filled out as 2 copies and submitted to the related local authority.
A copy of the board of management about acceptance of foreign support, a copy of the protocol prepared on this issue if there is any, contract and alike bank receipt of the account where the financial aid is transferred and so on are all attached to the statement of acceptance.
It is mandatory to accept the cash donation via bank accounts and before it is used, it must be stated to the related local authorities.
Statement about the Joint Projects with State Institutions and Organizations
A copy of the protocol and project (as presented in the Attachment 23 of Statues of Societies)- in relation to the joint projects in cooperation with state institutions and organizations in the related fields of the Society- is attached to the ‘Statement of Project’ and submitted to the governor’s office where the centre of the Society is located within a month following the date of protocol.
Notifications about Changes
Any change about the location of the Society (as specified in the Attachment 24 of the Statues of Societies) is reported via “The Notification of Address Change’ Form and any changes in the organs of the Society except for the General Assembly meetings (as specified in the Attachment 25 of Statues of Societies) is reported via ‘Change in the Organs of The Society’ Form to the related local authorities within 30 days following the date of the change(s). Amendments in the statues of Society is also reported to the related local authority in the attached file of final declaration of the general assembly within 3o days following the amendment(s).
Internal Audit of the Society
Article 17- Internal Audit is in the remit of the General Assembly, the Board of Management or Auditing Board. Besides, it is in the remit of independent auditing firms. Audit by the General Assembly, the Board of Management or independent auditing firms does not nullify the responsibility of the Auditing Board.
At least once a year, the Society is audited by the Auditing Board. The General Assembly or the Board of Management can audit when necessary or independent auditing firms can be employed for this aim.
Procedures for Going into Debt for The Society
Article 18- When necessary, the Society can go into debt by the decision of the Board of Management in order to realize the aims of the society and run its activities. Buying a material or service using loans or cash can be the possible ways of doing so. However, the total amount of debt cannot exceed the amount of total income of the Society in order not to experience any financial difficulty in the process.
The Opening of Branches of The Society
Article 19- The Society can open new branches where necessary by the decision of the Board of Management. Therefore, the required documents along with Notification of Opening a New Branch Form- which is specified in the Statues of Societies- is submitted to the top local authority where the new branch is to be set up by at least 3 people authorized by the Board of Management as founders’ committee.
Remit of The Branches
Article 20- The branches, without any legal entities, are internal bodies of the Society which are responsible for their own debits and credits resulting from all their activities and operations. They can act independently in order to realize the goals and services of the Society. They do not have a
The Organs of the Branches and The Provisions
Article 21- The organs of the branches are General Assembly, the Board of Management, and Auditing Board. The General Assembly consists of the registered members of the branch. The Board of Management consists of 5 full members and 5 substitute members and the Audit Board consists of 3 full members and 3 substitute members who are elected by the Board of Management of the branch.
The remit of these organs and other provisions in this statues about the Society is also followed in the branch in line with the related legislation.
The Schedule for The Meetings of The board of Management and How They will Be Represented in the General Assembly
Article 22- The branches must finish their ordinary general meetings at least 2 months before the central General Assembly meeting.
Ordinary general meetings of the branches are held for once every 3 years in October on a certain day and time to be determined by the Board of Management of the branch.
The branches must submit a copy of the final declaration of the general assembly to the local authority and the centre of the Society within 30 days following the date of the meeting.
The branches are represented in the General Assembly via elected individuals and delegates at-large. The chairmen of the Board of Management and Audit Board of the branches have the right to attend the General Assembly meeting and represent the branch as delegates at-large and likewise one delegate for every 20 registered members of the branch. If the remaining number of the members is more than 10 or the number of total registered members is less than 10, one delegate has the same right. Those who are elected in the latest general assembly meeting of the branch attend central General Assembly meeting. The members of central Board of Management and Audit Board attend central general assembly meeting, but they cannot vote unless they are assigned as delegates on behalf of the branch.
Those who are in charge of the Board of Management and Audit Board of the branches leave their posts when they are elected for the central Board of Management or Audit Board.
Article 23- When necessary, the Society can open agencies to run the activities of the Society by the decision of the Board of Management. The address of the agency is reported in writing to the local authority of the related district by the individual or individuals assigned by the decision of the Board of Management. The agency cannot be represented by the General Assembly of the Society. The branches cannot open agencies.
The Procedures for The Amendment to the Statues
Article 24- Amendments to the Statues can be made by the decision of General Assembly.
In order to make any amendment to the Statues, two third rule among the members who are eligible for attending and voting in the general assembly is followed. In the case of posptponement of the meeting due to absence of a quorum, then a quorum for the second meeting is not required. However, the number of the members present in the second meeting cannot be fewer than two times of the total number of members of the Board of Management and and Audit Board.
The required number of votes for an amendment to the Statues is two third of the total members who are present at the meeting and eligible for voting. In the General Assembly meeting, the voting for an amendment to the Statues is completed via open ballot.
Dissolution of the Society and The Procedures for Division of Assets and Estates
Article 25- The General Assembly can always decide for the dissolution of the Society.
In order to discuss the issue of the dissolution of the Society, two third rule is required among the members of the Society who are eligible for attending the General Assembly meeting and have the right to vote. In the case of postponement of the meeting due to absence of a quorum, then a quorum for the second meeting is not required. However, the number of the members present in the second meeting cannot be fewer than two times of the total number of members of the Board of Management and Audit Board. The required number of votes for the dissolution decision is two third of the total members who are present at the meeting and eligible for voting. In the General Assembly meeting, the voting for the dissolution decision is completed via open ballot.
Procedures for Dissolution
Once dissolution decision is made, the division of money, assets and other rights are managed by the Liquidation Committee, the member of which consists of the latest members of the Board of Management. This process starts from the date when dissolution is certain or the decision of the General Assembly is made. In the process of dissolution, the following phrase as the name of the Society in all operations is used: “In case of Dissolution Ege Geriatrics Society”. The Liquidation Committee is authorized and responsible for the completion of dissolution process of the money, assets, and other rights of the Society from the beginning to the end in pursuant the legislation. This committee examines the accounts of the Society in the first place. In the process of examination, the registers that belong to the Society, certificates of receipt, expenditure documents, abstracts of title and bank records as well as other documents are listed and their liabilities are noted on an official report. During the dissolution process, the claimants are called and they are paid by means of the income gained from the selling of the assets of the Society if their claims are true. If the Society itself is the claimant, then the debtors are liable to pay the full amount. Once the debtors pay the full amount each owe to the Society and the debts of the Society are paid to the claimants, the total amount of the remaining money, materials, and other rights are all transferred to the place which is determined in the General Assembly. If the place to which the money to be transferred is not determined, it is transferred to the Society whose aims are closest to Ege Geriatrics Society and which has the most members on the date of the dissolution. All the procedures with regard to the dissolution is recorded on the dissolution report and the process of dissolution is completed within 3 months except for the extensions given by the local authority based on plausible reasons. It is compulsory that the dissolution process be reported to the local authority of the district where the centre of the Society is located in writing including the attached dissolution report upon the completion of the dissolution procedures. The latest members of the Board of Management are authorized to keep the registers and documents of the Society as Liquidation Committee. This post can be assigned to a member of the Board of Management. These registers and documents must be kept for 5 years.
Procedures to be Followed for Issues not Included in the Statues
Article 26- Law of Associations, Turkish Civil Code, and Statues of Societies and other related legislations about societies are followed with regard to issues not included in this statues.
Temporary Article 1- * Temporary members of the Board of Management who will represent the Society and therefore manage all the related procedures and activities until the organs of the Society is formed in the first meeting of the General Assemble as follows.
Temporary Members of The Board of Management